Section 195-O. Distributor of bell jars; reports and records

1.
  Distribution; distributors. Any distributor licensed in accordance  with
  section one hundred eighty-nine-a of this article to distribute bell jar
  tickets shall purchase bell jar tickets only from licensed manufacturers
  and   may  manufacture  coin  boards  and  merchandise  boards  only  as
  authorized in subdivision one-a of this section.  Licensed  distributors
  of  bell  jar  tickets  shall  sell such tickets only to not-for-profit,
  charitable or religious  organizations  registered  by  the  board.  Any
  licensed  distributor  who  willfully  violates  the  provisions of this
  section shall: (a) upon such first offense, have their license suspended
  for a period of thirty days; (b) upon such second  offense,  participate
  in  a  hearing to be conducted by the board, and surrender their license
  for such period as recommended by the board; and (c) upon such third  or
  subsequent  offense,  have  their  license suspended for a period of one
  year and shall be guilty of a class E felony. Any unlicensed distributor
  who violates this section shall be guilty of a class E felony.
    1-a. Coin boards and merchandise  boards.  Distributors  of  bell  jar
  tickets  may manufacture coin boards and merchandise boards only if such
  boards have been approved by the board and have a bar  code  affixed  to
  them  setting  forth  all information required by the board. Except that
  for coin boards and merchandise boards,  delineation  of  the  prize  or
  prize  value need not be included on the game ticket sold in conjunction
  with a coin board or merchandise board. In lieu of such requirement, the
  distributor shall be required to  disclose  the  prize  levels  and  the
  number  of  winners  at  each  level and shall print clearly on the game
  ticket that a ticket holder may obtain the prize  and  prize  value  for
  each  prize  level by referencing the flare. Such coin boards shall only
  be sold by licensed distributors to  licensed  authorized  organizations
  registered  by  the  board  in  accordance  with  the provisions of this
  article.
    2. Business records.  A  distributor  shall  keep  at  each  place  of
  business  complete  and  accurate  records  for  that place of business,
  including itemized invoices of bell jar tickets held and purchased.  The
  records  must  show the names and addresses of purchasers, the inventory
  at the close of each period for which a return is required, all bell jar
  tickets on hand, and other pertinent papers and  documents  relating  to
  the  purchase,  sale,  or  disposition  of  bell  jar  tickets as may be
  required by the board. Books,  records,  itemized  invoices,  and  other
  papers and documents required by this section shall be kept for a period
  of  at  least four years after the date of the documents, or the date of
  the entries appearing in the records, unless  the  board  authorizes  in
  writing  their  destruction or disposal at an earlier date. A person who
  violates this section shall be guilty of a misdemeanor.
    3. Sales records. A distributor shall maintain a record  of  all  bell
  jar  tickets  that  it  sells. The record shall include, but need not be
  limited to:
    (a) the  identity  of  the  manufacturer  from  whom  the  distributor
  purchased the product;
    (b) the serial number of the product;
    (c)  the  name,  address,  and  license or exempt permit number of the
  organization or person to which the sale was made;
    (d) the date of the sale;
    (e) the name of the person who ordered the product;
    (f) the name of the person who received the product;
    (g) the type of product;
    (h) the serial number of the product;

    (i) the account number identifying the sale from the  manufacturer  to
  distributor  and  the  account  number  identifying  the  sale  from the
  distributor to the licensed organization; and
    (j)  the  name, form number, or other identifying information for each
  game.
    4. Invoices. A distributor shall supply with each sale of a  bell  jar
  product  an itemized invoice showing the distributor's name and address,
  the purchaser's name, address, and license number, the date of the sale,
  the account  number  identifying  the  sale  from  the  manufacturer  to
  distributor  and  the  account  number  identifying  the  sale  from the
  distributor to the licensed organization, and  the  description  of  the
  deals,  including the form number, the serial number and the ideal gross
  from every deal of bell jar or similar game.
    5. Reports. A distributor shall report quarterly to the  board,  on  a
  form prescribed by the board, its sales of each type of bell jar deal or
  tickets. This report shall be filed quarterly on or before the twentieth
  day of the month succeeding the end of the quarter in which the sale was
  made.  The  board  may  require  that a distributor submit the quarterly
  report and invoices required by  this  section  via  magnetic  media  or
  electronic data transfer.
    6.  The  board may inspect the premises, books, records, and inventory
  of a distributor without notice during the normal business hours of  the
  distributor.
    7.  Certified physical inventory. The board may, upon request, require
  a distributor to furnish a certified physical inventory of all bell  jar
  tickets  in stock. The inventory shall contain the information requested
  by the board.